Apply organizational settings

14 min

Note

If your organization migrated to Opti ID, you must manage users in Opti ID. See the Opti IDOpti ID user documentation.

The Organization option lets you edit your organization’s settings and preferences. The changes you make here apply across the Optimizely Content Marketing Platform (CMP) for all users.

Go to your avatar and select Organization.

Configure general settings

The General tab lets you set the following:

Organization name and image

Region

Default language

Additional locales

Business days

Default campaign sharing and default pitch request watchers

Configure the Business Calendar

As an admin, you can set company-wide schedules for holidays and weekends, providing more transparency around team availability. Users can also submit and track their personal PTO requests. The Business Calendar currently only supports one region.

Add holidays and weekends

Set your region under Organization > General.

Go to the Business Calendar tab.

Set your region's Weekends. These days are marked as non-working days in your organization's calendar.

Go to Non-Working Days and choose the Year.

Choose how to add holidays:

Add – Click Add to add holidays manually. This brings up a modal to set the Start Date and End Date, give the holiday a Name, and choose whether to make it recurring. Click Save.

Import – Click Import to import a CSV file. If needed, you can download the sample file. If data is incorrect or missing from the file, the modal displays an error with what you need to edit.

Click More (...) beside a holiday to Edit or Delete it.

You can set holidays as single days or multiple days and as annually recurring. CMP displays the holidays in the Plan > Calendar View and in the Date Picker when assigning start dates or due dates to campaigns, tasks, events, and so on.

The Date Picker marks weekends as light grey and holidays as red. If you hover over the colored dates, a tooltip with the holiday name displays.

You can still assign tasks to users on weekends or holidays.

Add personal time off

Go to your name > Availability. The region is pre-defined from the organizational settings.

Select the year, and choose how to add time off:

Log Time-Off – Click Log Time-Off to add time off manually. This brings up a modal to set the Start Date and End Date, add a Note, and choose whether to make it recurring. Click Save.

Import – Click Import to import a CSV file. If needed, you can download the sample file. If data is incorrect or missing from the file, the modal displays an error with what you need to edit.

When someone tries to assign you a task during your time off, they see a message and an icon that you will be unavailable.

Personal days off only display during the assignee selection if a due date is present. If a due date was selected earlier, an indicator notifies the assigner that the user has time off scheduled.

Configure publishing settings

The Publishing tab lets you turn on or off the publishing of content in the platform for your organization.

You can also add custom crop points for image editing while setting custom styles for usage in the text editor. Custom crop points determine the maximum width and height for images you publish to your feeds or sites.

Note

The maximum size allowed by the Consent Management Platform (CMP) is 10 megapixels. You can add custom crop points at any time.

Custom styles apply the CSS styles defined on your hub to your published content. Applying a preset class in the text editor ensures consistency with your hub styles. If you change a style, CMP automatically updates any text that uses that style.

The Publishing tab also lets you set the following:

Allowed Article Canonical URL Parameters

Blocked Terms – Enter terms, such as a competitor’s name, that you want to exclude, and they are automatically highlighted in Marketplace when searching for licensed content.

Safe Search – Filter articles that contain offensive words from the search results in Marketplace and ensure that the content you are seeing is appropriate for your audience.

Social Settings – Shorten links in posts.

Optimizely for Sales – Displays the API key.

Configure budgeting and financial settings

The Budgeting and Financials tab enters budgets for campaigns and tasks and maintains financial tracking. You manage budgets for campaigns and tasks at the user level in the Roles section of the User Management settings page. See Manage user and custom roles.

Note

Hover over a feature for information about the purpose of each feature.

Budget Checking – Notifies users when budget overage or shortages are near.

Default Currency – Sets a currency for organizations.

Exchange Rates – Import the default currency from a CSV file.

Create custom domains for library assets

Share assets from the library with others with a public link. You can customize the link. See the Create custom domains for library assets topic for more complete information.

Configure Opal & AI

If you use Opti ID, administrators can turn off generative AI in the Opti ID Admin Center. See Turn generative AI off across Optimizely applicationsTurn generative AI off across Optimizely applications

Otherwise, an administrator can toggle generative AI availability on or off for all users of an instance from the avatar > Opal & AI.

Enable AI – Toggle on or off generative AI features for all users within the instance.

Copilot (chat) – Select one or more AI assistants from the list for chat windows.

Text Generation – Select one or more AI assistants from the list to help you create content for briefs, tasks, web pages, and so on.

Text Correction – Select the AI provider to check for errors in content.

Image Generation – Select the AI provider to be used for image generation.

Configure miscellaneous settings

The Misc. tab displays or lets you set the following:

Access Key – Lets you access the platform. Provided by CMP.

Analytics Tracking Snippet – Provides analysis of your marketing actions through JavaScript. Provided by CMP.

Analytics ROI Attribution – Determines how to credit content views to Salesforce opportunities generated and closed within the ROl Analytics Report. Account level for broad attribution on account level contacts involved in the buying process and Opportunity level for narrow attribution on contacts only within the Opportunity record.

Multi-Factor Authentication (MFA) – Offers a more secure way of logging into the platform.

Brand Compliance – Delivers aggregated email notifications to users for asset approvals and compliance checks.

Copy Task – Lets users copy tasks.

Task Template Usage – Lets users create task templates from an existing task for others to use. When enabled, a you can also check the box to Make Template Usage Mandatory for New Tasks. Users must select a template to create a task. If you disable Task Template Usage, Make Template Usage Mandatory for New Tasks can still be enabled.

Configure organization notices

The Notice tab lets you display an important notice for your organization.

Enter a Title for your notice. This distinguishes it from others that you create.

Choose what type of notice to display: Neutral, Information, Success, Warning, or Danger.

Enter what you want the banner to say in the Notice Content field.

(Optional) Enter a call-to-action link title, such as Click here to sign up.

(Optional) Enter the call-to-action URL.

Choose whether users can dismiss the notice.

Toggle Preview Notice to see how the notice will look.

Click Create Notice when done.

When you create the notice, it goes live for your organization to see.

Click More (...) and toggle Active to off to stop showing the notice. You can also click Edit to edit the notice.

Click Create Notice to create another.