Manage asset versions
Asset versioning in Optimizely Content Marketing Platform lets you create and track updates to files in the library to maintain governance across the content your entire team is using.
You should allow all subdomains of cmp.optimizely.com, welcomesoftware.com, newscred.com, and s3.amazonaws.com to avoid issues when uploading files.
Upload version to the library
When you create a version of an asset outside of Optimizely Content Marketing Platform (CMP), users can upload a version directly to the library without creating a task. To upload a version to the library, follow the steps below:
- Click an asset to see its details.
- Click More (...) > Versions & History.
- Click the Add icon to upload another version.
- Select the file on your device and click Open.
You can then click on the version you want to view.
Note
Update an existing asset from a task
When you collaborate and create an asset version in CMP, users can create a version of an asset using a task (and associated workflow). To create an asset version using a task, choose one of the following:
- Click an asset to expand the detail view.
- Click Create Task to begin work on the asset.
- On the Content tab of your task, click Add Content and select library from the menu.
- Select the assets you want and click Choose.
The assets displays in the Content tab of the task.
If the asset is changed while working on the task, when you push the asset to the library, you can choose one of the following options:
Push an asset to the library from a task
- Go to the Content tab and click on the grid view.
- Click More (...) on an asset and select Save to Library, which saves the asset as a version in the library. Deselect Save to Library to associate the asset with the task only.
View the history of an asset
In an asset version view, you can also view the history of asset changes to understand who made what changes, when, and why. To view an asset's history, click on the History tab.
Comment and annotate an asset
Within the asset version view, you can also leave feedback for your team about the asset version you are previewing. Comments and annotations are specific to a version.
- Comment – Enter feedback about the image.
- Annotation – Click a spot on the image and a number displays to draw attention to something for which you add your feedback.
- Select Show Resolved to see resolved comments. Deselect to hide comments.
- Select Show Annotations to see resolved annotations. Deselect to hide annotations.
- Click Resolved (checkmark) to resolve a comment or annotation. You can click Re-Open to bring the comment or annotation back.
Download asset versions
To download an asset version, click the Download icon by the image. To download all asset versions, click More (...) > Download All Versions.
Delete an asset version
Click the Delete icon by the image.
Note
The version numbers do not change after a deletion. If there are three versions and you delete the second, the third version is still labeled V3 to ensure accurate lineage and extension to feeds and API delivery.
Renditions
When a user adds a new version of an asset to the Library, you can set CMP to overwrite existing renditions with renditions of the latest asset version. If the URL to a rendition is used elsewhere, the URL remains the same and automatically updates to the new rendition.
To configure this option, click the drop-down list beside your icon and click Asset Management. Under Renditions, select Overrides Latest Version.
You can turn off this feature by deselecting the checkbox.
See Image renditions and Video renditions for information.