Users and groups management
9 min
Users
Every Analytics user has a user ID, which is typically their email address. Users belong to groups and can be assigned roles.
Add a user
- Go to Settings > Users & Groups.
- Click Add new user.
- Enter the first name, last name, and email address of the user.
- Click Apply.
Remove a user
- Click More (⋮) > Remove from organization for the corresponding user you want to remove.
- Click Yes to confirm.
Groups
Groups are collections of users. A user can belong to multiple groups. Groups are hierarchical, meaning a group can belong to another group. Groups simplify sharing objects in the system. For example, all users in the Design group can access a particular dashboard. Groups can also be assigned roles.
Every organization includes an implicit All Users group containing all users in the system. This group cannot be deleted.
Create a group
- Go to Settings > Users & Groups > Groups.
- Click Add new Group.
- Click Unnamed group, and enter a name and description (optional).
- Click Save.
Delete a group
- Click Settings > Users & Groups > Groups.
- Click More (⋮) > Delete group for the corresponding group you want to delete.
- Click Yes to confirm.
Add users to a group
- Click Settings > Users & Groups > Groups.
- Click the group name.
- Choose the users you want to add from the drop-down list.
- Click +Add as members.
Note
Users have to be added to the organization before they can be added to groups.
Remove users from a group
- Click Settings > Users & Groups > Groups.
- Click the group name.
- Click More (⋮) > Remove from group for the corresponding user you want to delete.
- Click Yes to confirm.
Roles
Roles let users and groups perform specific functions within the application. The available roles include the following:
- Org Admin – Provides the assigned user or group with full administrative privileges across all applications within the organization.
- User – Default role and does not include administrative privileges.
Assign or unassign a role
- Click Settings > Users & Groups > Groups and select a group.
- Click More (⋮).
- Click Give admin access or Remove admin access.
