---
title: Manage product inventory
slug: configured-commerce/docs/manage-product-inventory
docTags: 
createdAt: 2026-08-13T10:46:27.000Z
---

Product inventory is typically controlled by integration with an ERP. If you perform refresh jobs to update inventory, you can use the **Warehouses** tab for products to show which products are stocked in a particular warehouse or not and this feeds the inventory availability messaging. If you use real-time inventory, the system makes calls to the ERP. See [Inventory Management and Availability Messaging](docId\:OSCwnFcytEUxpIdyjx7lK) for more about messaging options.

## Updating product inventory

These directions will show you how to manually add or subtract inventory from a product in case the need would ever arise.

1. Go to **Admin Console** > **Catalog** > **Products**.
2. Click **Edit** for the desired Product.
3. Click the **Warehouse** finger tab.
4. Click **Edit** of the desired Product.
5. Update the new inventory count in the **ERP Qty Available** field. If you set the **Track Inventory** toggle to **Yes** for this product, then the **Qty On Order** increases and **Total Qty Available** shows the difference between these field values.
6. Click **Save**.

## Discontinued products

For record-keeping reasons, deleting a product is not recommended. Instead, if a product is no longer available, simply mark the product as "discontinued." A product marked as discontinued can be ordered until inventory reaches 0. After that, the product cannot be ordered and will not be visible on the site.

This is different than the Deactivate Date on a product, where the product is no longer visible on the site once it reaches a certain calendar date.

1. Go to **Admin Console** > **Catalog** > **Products**.
2. Click **Edit**for the desired Product.
3. On the **Details** finger tab, scroll down to the **Inventory & Fulfillment** section.
4. Click **Discontinued**, so it displays Yes, indicating the product is no longer available.

:::hint{type="info"}
**Note**

If a product is marked as discontinued, it will display on the site until all the inventory is gone. Once a discontinued product is out of stock, it will automatically redirect to the replacement product if one is made available. Go to **Administration** > **Site Messages** and search for "discontinued" to search for and update related site messages.
:::

## Replacement products

If a product has been marked as discontinued and a replacement product exists, it can be assigned on the **Product** page.

1. Go to **Admin Console** > **Catalog** > **Products**.
2. Click **Edit** for the desired product.
3. On the **Details** finger tab, scroll down to the **Inventory & Fulfillment** section.
4. Select the **Replacement Product** from the menu.

## Add a Stocked flag to a product or warehouse

You can show that products are stocked at the product level or warehouse level, but not both.

To show that a product is stocked at the product level:

1. Go to **Admin Console** > **Catalog** > **Products**.
2. Click **Edit** for the desired product.
3. On the **Details** finger tab, scroll down to the **Inventory & Fulfillment** section.
4. Toggle **Stocked at Product Level** to **On**. 
5. Click **Save**.

If **Stocked at Product Level** is toggled **On**, then **Stocked at Wearhouse Level** must remain **Off** for the product. If you select **On** for **Stocked at Wearhouse Level**, then **Stocked at Product Level** will automatically toggle **Off** and you will not be able to select it unless you toggle **Stocked at Wearhouse Level** back to **Off**.

To show that a product is stocked at the warehouse level: 

1. Go to **Admin Console** > **Catalog** > **Products**.
2. Click **Edit** for the desired product.
3. On the **Warehouses** finger tab, click **Edit** for the desired product warehouse.
4. Toggle **Is Stocked** to **On**.
5. Click **Save**.

If you toggle **Stocked at Product Level** to **On** on the **Details** finger tab, then the **Is Stocked** toggle on the Warehouses finger tab will automatically toggle **Off** and will not be selectable.