Folders

5 min

Folders in the assets panel in Optimizely Content Management System (SaaS) organize content, such as media files (images, videos, and documents) and shared blocks. You can have folders with content to share between applications in a multi-application scenario (so-called global folders), or you can have folders with content that will only be available for a specific application, page, or shared block (so-called application-specific or local folders).

📘 Note Media and shared blocks share the same folder structure, so if you create a folder under Media, the same folder is also created under Shared Blocks.

Depending on your implementation, your instance may have the following predefined folders:

For All Applications – This is a global folder. Its content is available to pages and shared blocks for apps in a multi-application installation.

Content – This is an application-specific folder. Its content is available only on the current application (regardless of whether it is a single or multi-application installation).

For This Page or For This Block – This is a local folder. Its content is available only for a specific page or shared block, and others cannot access it. It is useful if you have images for a specific page or shared block.

📘 Note If you saved an image in the local folder, copy the page content, including the image, and paste it into another page, you may still see the image on the page. However, this is due to browser caching, so the image is not copied to the new page's local folder, and the link is broken.

Create, rename, and move folders

To create a folder, select the desired folder in the structure under which you want to add a folder. Select New Folder in the context menu, and provide a name for the folder.

Select Rename in the context menu for the folder you want to rename and enter a name.

Use drag-and-drop or Cut-and-paste to move folders in the structure.

📘 Note Renaming or moving folders does not cause broken content links on your application, but it might break incoming links from other applications or search engine indexing.

Delete folders

Select the folder you want to delete and select Move to Trash in the context menu. The folder with its content moves to Trash, where you can restore it. You cannot delete local folders.

📘 Note Because shared blocks and media files share the same folder structure, removing a folder affects the shared block and the media structure. CMS notifies you about existing references to the content before it removes a folder,

Set access rights for folders

By default, the predefined global folder is available to everyone. Local folders inherit the access rights from the content (page or shared block) to which they are associated. You can define access rights for specific folders in a structure. Set access rights for folders from the admin view in CMS in the same way as for pages in the page tree structure.

Manage folders in multiple languages

Folders are not language-specific, and the folder structure for shared blocks and media will look the same regardless of the language selected under the Sites tab in the navigation panel. You cannot create language versions for folders but can use a language code when naming them.